TITLE: Administrative Assistant
OBJECTIVE: To assists and support all staff members and clients as necessary to provide top quality architectural services.
As an Administrative Assistant, a typical day might include the following;
- Maintain the front office between the hours of 8:00 am and 5:00pm Monday through Friday.
- Answer a multi-line phone system and greet visitors in a courteous, professional manner.
- Schedule conference calls, conference room and maintain calendars.
- Prepare communications, such as memos, emails, reports and other correspondence
- Assist any staff member with customer service to client and contractors as needed by performing any office/clerical duties related to everyday tasks or special projects.
- Prepare and edit documents from letters to reports and instructional documents while maintaining electronic files of all documents.
- Ensure confidentiality of documents on a Client to Client basis.
- Contact local, state and national offices to collect information regarding Zoning and Permitting.
- Prepare documents for printing/shipment as needed (UPS and USPS).
This job may be for you if;
You enjoy taking on challenges.
If you don’t get easily frustrated, don’t know the answer and will ask others to find the answer.
If you like helping people.
You like learning new things, and can learn quickly.
If you enjoy a variety of tasks in a day.
You can communicate clearly and are comfortable communicating in writing, in person, and on the phone.
You pay attention to the details. As far as you are concerned, anything worth doing is worth doing right, every single time. You stay focused, and nothing falls through the cracks on your watch.
You are motivated, driven, and a self-starter. You’re going to take ownership of the time you spend with us and truly make a difference.
Qualifications;
Proficient in Microsoft Office (Outlook, Word, Excel)
Excellent written and verbal communication skills
Ability to work on/complete on a variety of tasks in a day
Ability to operate copy equipment, printers, or other office equipment as necessary
Ability to collaborate with other administrators and support personnel, management, and clients on a regular basis
Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks when a supervisor is not readily available.
Organize and prioritize tasks
Assist in identifying opportunities of improvement
If interested in this position, please submit a resume using the form on the Careers page.
